Privacy Policy
This policy explains what personal information Sumptuous Data Sciences, LLC collects through this website and when you contact us, how we use and protect it, and the choices and rights you have.
Who we are
Sumptuous Data Sciences, LLC ("Sumptuous", "we", "us") is headquartered in New Jersey, USA, with affiliated companies in Canada and India. We provide healthcare and clinical data solutions, products, and services. For personal information collected through this website, Sumptuous Data Sciences, LLC is responsible for deciding how it is used.
Scope of this policy
This policy covers personal information we collect through this website, by email, and in the course of business enquiries, recruitment, and events. It does not cover:
- Clinical, healthcare, or real-world data we process on behalf of our clients. That data is handled under our client agreements, applicable regulations, and the client's own privacy notices.
- Our product websites (TrialAccel®, avidence®, R-Assure®, SPARC®) and regional websites, which may have their own policies.
- Third-party websites we link to.
Information we collect
Information you give us
- Contact enquiries: your name, email address, organization, and the content of your message when you use our contact form or email us.
- Job applications: your CV, contact details, work history, qualifications, and any other information you choose to send to our careers team.
- Business relationships: contact and professional details of people at clients, prospects, partners, and suppliers, including details shared at conferences and events.
Information collected automatically
- Technical data: IP address, browser type, device information, and pages visited, collected through server logs and, where you allow them, cookies. See our Cookie Policy for details.
We do not ask for sensitive personal information, such as health information, through this website. Please do not include it in messages to us.
How we use it
| Purpose | Information used | Legal basis (where required) |
|---|---|---|
| Respond to enquiries and provide information about our products and services | Contact details, message content | Legitimate interests; steps before entering a contract |
| Manage client, partner, and supplier relationships | Business contact details | Contract; legitimate interests |
| Assess job applications and recruit | CV and application details | Steps before entering an employment contract; legitimate interests |
| Send business updates, event invitations, and marketing | Name, email, organization | Consent, or legitimate interests where the law allows; you can opt out at any time |
| Operate, secure, and improve this website | Technical data, cookie data | Legitimate interests; consent for optional cookies |
| Meet legal obligations and protect our rights | Any relevant information | Legal obligation; legitimate interests |
We do not sell personal information, and we do not use it for automated decisions that have legal or similarly significant effects on you.
How we share it
We share personal information only where needed for the purposes above:
- Our affiliated companies in the USA, Canada, and India, to respond to you and deliver our services.
- Service providers who host our website, email, and systems, or help with recruitment and analytics. They act on our instructions and must protect your information.
- Professional advisers, such as lawyers, accountants, and auditors.
- Authorities, where the law requires it or to protect our rights, property, or safety.
- A buyer or successor, if all or part of our business is reorganized, merged, or sold.
International transfers
Because we operate in the USA, Canada, and India, your information may be stored or accessed in a country other than your own, where data protection laws may differ. When we transfer personal information across borders, we use appropriate safeguards, such as contractual protections, as required by applicable law.
How long we keep it
We keep personal information only as long as needed for the purpose it was collected, then delete or anonymize it. For example, we keep enquiry records for as long as the business conversation is active and for a reasonable period afterward, and job applications for the recruitment period plus any period you agree to or the law requires. Longer retention may apply where we have a legal obligation.
How we protect it
We use administrative, technical, and organizational measures appropriate to the information we hold, including access controls, encryption where appropriate, and staff confidentiality obligations. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
Your rights
Depending on where you live, you may have the right to:
- Access the personal information we hold about you and receive a copy
- Correct inaccurate or incomplete information
- Ask us to delete your information
- Object to or restrict certain processing, including direct marketing
- Withdraw consent at any time, where we rely on consent
- Receive your information in a portable format
- Nominate another person to exercise your rights, where the law allows
These rights come from laws including the EU and UK GDPR, Canada's PIPEDA, US state privacy laws such as the CCPA/CPRA, and India's Digital Personal Data Protection Act, 2023. We will not discriminate against you for exercising your rights.
To make a request, email contact@sumptuousds.onmicrosoft.com. We may need to verify your identity before responding. If you are not satisfied with our response, you may complain to the data protection authority where you live, such as the Office of the Privacy Commissioner of Canada.
Children
This website is intended for business and professional audiences. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we will delete it.
Changes to this policy
We may update this policy from time to time. The "Last updated" date at the top shows when it was last revised. Where changes are significant, we will highlight them on this page.
Contact us
Questions about this policy or how we handle personal information can be sent to contact@sumptuousds.onmicrosoft.com, or by mail to Sumptuous Data Sciences, LLC, New Jersey, USA.